Membership and Hospitality Chair - OPEN

1. Verify eligibility and enroll all members; maintain the membership forms and database roster.

   1. The ASC General Membership roster is the sole property of the ASC and will not be sold or loaned. All personal membership information will be maintained with the strictest confidentiality.

   2. For Revalidation give members the following options on membership application: SPOUSE OF: active-duty military personnel, reservist or national guard, Mil to Mil, retired military personnel, fallen heroes, international service members or widow or widower of active duty or retired military personnel. As well as spouses of government employed civilians.

2. Collect membership dues and submit funds to the Operational Treasurer within five (5) business days of receipt if received as cash or check. Verify all membership dues collected through the ASC website.

3. Provide Reservations Chair access to Google Doc of a listing of names from the membership roster no later than the reservations deadline for the month.

4. Provide a year-end file on Google docs along with a print copy of the membership list to the Secretary for the permanent file.

5. Assist President with Hail and Farewell for Honorary President/Vice President.

6. Represent the ASC at Heartlink or other USAFA community events with a high chance of attracting additional members.

7. Serve on the Volunteer Outreach, Super SignUp, and Welcome and Farewell Committees. 

8. Send a Welcome email. 

9. Submit a proposed budget as listed above in Article II section 1, to the Budget Committee at the beginning of the board year. 

10. Send members birthday cards.

11. Send flowers to members if called for.

12. Assume the duties of the Reservations Chair if that position is vacant.

Scholarship Chair - OPEN

1. Establish a scholarship awards guideline at the beginning of the board year and present to the Governing Board for approval. The guidelines must include:

   1. Open and close date for Scholarship awards solicitation

   2. Eligibility criteria for those wishing scholarship awards

   3. Proposed disbursement formula for available funds

   4. Distribution plan

2. Appoint and preside over the Scholarship Committee (Welfare Treasurer, 2nd VP, 1 general board member, 1 governing board member, President and Advisors. The Honorary President(s) should be invited) and Selection Panel.

3. Assist with review and consideration of scholarship awards and disbursements. The Scholarship Committee will be governed by ASC Bylaws, Article VI, Section 1.

4. Provide information regarding availability of funds and application process to both the Webmaster and the Publicity Chair for timely advertising.

5. Coordinate with the Welfare Treasurer the issuance of checks for all approved scholarship award disbursements to the institutions of higher learning that the awardees attend or will attend. 

6. May purchase gifts for Judges and Speaker at the Scholarship Ceremony, not to exceed $20/person. Must be itemized in budget. 

7. Serve on the TLC Board.

8. Maintain ASC Scholarship email account and Google Docs.

9. Follow AAR/SOP in previous year’s Scholarship Binder. (Information also available on ASC Scholarship Google Docs page)

Historian/Photographer - OPEN

1. Maintain the official ASC photobook and make it available to reproduce by the close of the membership year.

2. Be responsible for photography at all ASC functions.

3. Submit digital copies of photos from ASC functions to the Publicity Chair and Webmaster for their use.

4. Arrange for an official photograph of the Governing Board.

5. Request pictures from mini club events.

6. Copy of the photo book will be presented to the President at the end of the year and another copy will be kept for historical purposes.

Property Chair - OPEN

1. Establish usage policies for the ASC property and the Community Room.

2. Maintain an updated property inventory on Google Docs, to include property held by each board member.

3. A physical inventory shall be carried out at the beginning and end of the ASC year. 

4. Maintain, organize, and supervise storage of property at the ASC Community Center Space to include maintenance, cleaning and operation of the Community Room.

5. Coordinate with the Social Chairperson regarding function decorations.

6. Maintain accountability of all property items when they are loaned excluding items controlled by the Lending Closet.

7. Conduct a thorough inspection and deep cleaning of the Community Room space at least once annually.

8. Serve on the TLC Board.

Publicity Chair - OPEN

1. Establish policies and procedures in a timely manner to cover events of the ASC board year.

2. Promote and publicize all ASC activities approved by the Governing Board.

3. Serve as Publicist for fundraising activities for the year and advertising.

   1. Facebook

   2. Contact other local organizations to spread the word (VFW, Veteran’s Home, etc....)

4. Serve as Publicist for the Welfare and Scholarship Committees and advertise the application deadlines in all available media.

5. Responsible for the day-to-day administration and social media posting to the ASC Facebook pages.

6. Coordinate with the President regarding the maintenance of the ASC Facebook pages.

7. Serve on the Fundraiser, Volunteer Outreach, Community Outreach, and Super SignUp Committees.

Webmaster - OPEN

1. Establish policies and procedures in a timely manner to cover events of the ASC board year.

2. Work with Social, Fundraiser, Welfare and Scholarship Chairs to make and maintain graphics for events.

3. Serve on the Fundraiser and Super SignUp Committees.

4. Responsible for:

   1. Maintenance of the ASC website

   2. Obtaining content information from other board members.

   3. Utilization of the website to inform the general public about ASC business and appropriate non-ASC activities.

   4. Will be the Google Doc admin and maintain all email and email passwords.

Reservations Chair - OPEN

1. Establish a Reservation Policy (i.e. mean to make and cancel reservations, payment methods accepted  uncanceled reservations, waiting list after reservation deadline policy, etc....) and present it to the Governing Board 

2. Accept reservations and collect money for ASC functions. 

3. Create appropriate name tags for members and guests at social functions.

4. Provide reservations information to both the Publicity Chair and Webmaster. The Reservations Policy must appear on the invitation, ASC website and FB member page.

5. Submit all funds collected at the social functions to the Operational Treasurer or President at the end of that function.

6. Submit all funds collected through the mail or after an event to the Operational Treasurer within five (5) business days of receipt.

7. Report total reservations to the Social Chairperson on the reservation deadline date.

Socials Chair - Eva Kaskos

Fundraiser Chair - OPEN

1. Propose no less than one (1) fundraising event for approval to the ASC Governing Board at the beginning of the Board year and subsequently acquire approval from the 10 ABW/CC for the same. (Request letter goes to 10FSS/FSP at the MPS building/333-4628)

2. Organize and conduct the event(s) as approved by the ASC Governing Board and the 10 ABW/CC.

3. Appoint a committee (1st VP, Welfare Treasurer, Publicity, Webmaster, Ways and Means, Volunteer Coordinator, 1 general member, President and Advisors. The Honorary President(s) should be invited) to plan and execute the approved fundraiser. Hold regular committee meetings.

4. Coordinate closely with the Publicity and Webmaster Chair to advertise the event information.

Ways and Means Chair - OPEN

1. Propose, organize, and conduct all continuing revenue producing projects for the ASC.

2. Follow proper inventory and accounting procedures.

3. Maintain stock and inventory.

4. Coordinate with the Operating Treasurer the payment for purchases or orders.

5. Operate a sales table at ASC functions.

6. Complete sales reports and provide the Operating Treasurer with money to be deposited and any other receipts within five (5) business days.

7. Serve on the Fundraiser Committee.

8. Update inventory listing after each sale event. 

9. Prepare physical inventory reports at the beginning and end of year.

10. Prepare bi-annual physical inventory reports and year-end Cost of Goods report for the Operating Treasurer for financial review purposes.

11. Advertise merchandise and/or sales events on the ASC website, FB page and other media outlets.

12. Be knowledgeable of the vendor contract and update as needed. Have the vendor contract approved by the Executive Board not less than 30 (thirty) days prior to the first event of the ASC year.

13. Will coordinate with the Fundraising Chair to schedule vendors for said event, if needed.

14. Coordinate with Social Chair to schedule vendors for monthly events.

15. Maintain a rolling vendor contact list.

16. Notify potential vendors through email, flyers, phone calls, etc. in a timely manner (consistent with the vendor contract)

17. Collect all eligible vendor applications and turn any fees collected to the Operating Treasurer within 5 days.

18. Schedule vendor set-up times and clean-up times.

19. Collect donations of door prizes/silent auction items according to vendor contract from vendor.

20. Arrive at least 60 minutes prior to monthly functions and other vendors attended events to ensure vendor tables are correctly identified, assigned and to assist vendors as they arrive. Remain on sight until all vendors have left.

21. Follow up with vendors within 72 hours of the event, thanking them for the participation and reminding them of the next event.

22. Ensure ASC Vendor Policy is being followed. 

Mini Club Chair - OPEN

1. Represents the needs of the mini-club members to the Board.

2. Facilitates the meetings of the mini-clubs and contacts each POC of the mini clubs to stay updated with their events and share events with the publicist.

3. Screens mini club groups each month to make sure members in clubs are on the paid ASC member roster.

4. Screens content of discussion to maintain a healthy atmosphere.

Community Outreach Chair - Holly Schwarz

Volunteer Coordinator - OPEN

1. Maintain regular communication with the Thrift Shop Manager to understand issues within the ASC Community Center Space volunteer pool and report them to the TLC Board and ASC Governing Board.

2. Create a volunteer training program with the Thrift Shop Manager.

3. Coordinate non-opening hours volunteer opportunities at the ASC Thrift Shop.

4. Provide a list of volunteers to the Thrift Shop Manager who are willing to be trained in the cashier position and be on the list of volunteers able to open, close and operate the Thrift Shop without paid staff members present.

5. Ensure that all ASC Welfare volunteer opportunities are communicated to the Publicity Chair.

6. Verify that all ASC Welfare volunteer opportunities, especially those relating to the ASC Thrift Shop, are included on the M&FRC list of Volunteer Opportunities.

7. Create a list of ASC Members who are willing to volunteer at the ASC Thrift Shop and other ASC events.

8. Track ASC Governing Board members’ time spent volunteering in the Community Center Space (Thrift Shop, Lending Closet, Food Pantry, etc).

9. Coordinate a yearly Volunteer Thank You event.

10. Maintain all Volunteer snacks, name tags and/or other volunteer items in the ASC Thrift Shop.

11. Serve on the TLC Board.

12. Chair the Volunteer Outreach Committee.

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